{"id":3027,"date":"2020-07-28T07:45:39","date_gmt":"2020-07-28T07:45:39","guid":{"rendered":"https:\/\/www.empowerelearning.com\/blog\/?p=3027"},"modified":"2020-07-28T09:57:26","modified_gmt":"2020-07-28T09:57:26","slug":"you-can-stop-worrying-new-date-for-annual-security-report","status":"publish","type":"post","link":"https:\/\/www.empowerelearning.com\/blog\/you-can-stop-worrying-new-date-for-annual-security-report\/","title":{"rendered":"You can stop worrying &#8211; New date for Annual Security Report"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Finally, the Department of Education (DE) offered some important relief to universities and colleges. On July 10, the DoE announced that it&#8217;s giving regulatory flexibility due to COVID-19. It has announced a new date for Annual Security Report and other regulatory disclosures.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This new announcement would surely help institutions struggling with reopening. The rising COVID-19 cases are forcing institutes to reconsider their reopening plans. Moreover, the deadline for implementing the new Title IX rules is close by.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In its July 10 announcement, the department extended the following deadlines \u2013<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Colleges can publish their Annual Security Report by December 31. The same applies for the Annual Fire Safety Report.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The annual crime and fire statistics survey will open on November 18, 2020. It will remain open until January 14, 2021.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Equity in Athletics Disclosure Act (EADA) disclosures can be distributed by December 31.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The online EADA survey would open from December 2, 2020 through January 28, 2021.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These extensions should help institutes with COVID-19 challenges. It\u2019s already understood that some colleges may not be able to open their campuses for the fall semester. July has seen a spike in COVID-19 cases. Most institutions are now being forced to make changes to their initial reopening plans. Some colleges are even reviewing if they should reopen their campuses for in-person classes or not.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Institutes that want to reopen their campuses are facing serious planning issues. Holding in-person classes and opening up on-campus housing facilities carry a high risk. They could increase crowdedness \u2013 exposing students and faculty to the risk of COVID-19. Reducing this student density is a major challenge. Moreover, institutions are liable for providing accommodations to students with disability. If classes are held online, then the college will have to provide the necessary accommodations to such students.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Moreover, students and faculty alike are reluctant about returning to classrooms.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Colleges also need to put in place the new Title IX regulations by August 14. These rules demand major changes to college\u2019s Title IX policies and infrastructure. Important new practices include\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Offering supporting measures to victims,\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Shifting away from the single-investigation model, and\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Conducting live hearing for sexual misconduct cases.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These are exhaustive tasks. With most staff still working from home, colleges are in major threat of missing the deadline.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Under these conditions, these extensions would help institutions to concentrate upon urgent issues. They can now divert their resources towards creating a safe environment for students and employees.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As stated above, institutions have until December 31 to distribute the annual security and fire safety report.\u00a0 The date for EADA disclosures has also been extended to December 31.<\/span><\/p>\n<h2><b>Annual Security Report and Annual Fire Safety Report\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Under <\/span><a href=\"https:\/\/www.empowerelearning.com\/blog\/what-is-the-clery-act-and-why-should-you-care\/\"><span style=\"font-weight: 400;\">the Clery Act<\/span><\/a><span style=\"font-weight: 400;\">, institutions receiving Title IV funding need to disclose details of the crimes that happen over the campus. They must publish and distribute these details as an Annual Security Report by October 1 every year.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Similarly, institutions with on-campus housing facilities need to publish and distribute an Annual Fire Safety Report. This report is in addition to the Annual Security Report. This too must happen by October 1.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Any missing statistics, or error could lead to a Clery violation. The Department of Education can impose up to $55,907 for a single Clery violation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Moreover, institutions must submit fire and <\/span><a href=\"https:\/\/www.empowerelearning.com\/blog\/what-crimes-do-you-need-to-report-under-the-clery-act\/\"><span style=\"font-weight: 400;\">Clery crime<\/span><\/a><span style=\"font-weight: 400;\"> statistics to the Department of Education via the web-based survey mentioned above. This survey would be open from November 18 through January 14 next year.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These compliance tasks take effort and time. Publishing and distribution of the Annual Security report involve certain steps, such as &#8211;\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Updating required policy statements<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Compiling Clery crime statistics for last three years<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Determining who gets the report<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Distributing the report<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Retaining records associated with the report<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Besides, the crime statistics that are included over the ASR don\u2019t just come from campus police, but they are collected from various police departments where applicable, and the <\/span><a href=\"https:\/\/www.empowerelearning.com\/blog\/who-is-a-campus-security-authority-and-how-to-identify-them\/\"><span style=\"font-weight: 400;\">campus security authorities<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The publication requirements of the fire safety report are the same as those for the security report.\u00a0<\/span><\/p>\n<h2><b>EADA Disclosures<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Equity in Athletics Disclosure Act (EADA) disclosures is another such report. The deadline for EADA disclosures is October 15.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Equity in Athletics Disclosure Act (EADA) Report requires institutions with an intercollegiate athletics program to collect and publish the following information<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Number of student-athletes on their men\u2019s and women\u2019s team<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Recruiting expenses\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The amount spent on student-athletes\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Average staff salaries\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Revenue generated<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This data is collected for both the men&#8217;s and women\u2019s teams. The EADA report gives a picture of how well an institution is meeting its responsibilities under the Title IX act.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Institutions also need to share this data with the Department of Education via a web-survey. The web-survey would now be open from December 2, 2020 through January 28, 2021.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Department of Education can impose fines of up to $57,317 for each violation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Both, the Annual Security Report and the EADA disclosures are important disclosures. They need time, and they need resources. By extending the dates for their distribution, ED has made it easier for colleges to address the challenges hindering reopening for the fall semester.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can <\/span><a href=\"https:\/\/ifap.ed.gov\/electronic-announcements\/071020AdditionalRegulatoryFlexRelatedCOVID\" rel=\"nofollow noopener\" target=\"_blank\"><span style=\"font-weight: 400;\">read the press release<\/span><\/a><span style=\"font-weight: 400;\"> over the Federal Student Aid website.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Finally, the Department of Education (DE) offered some important relief to universities and colleges. On July 10, the DoE announced that it&#8217;s giving regulatory flexibility due to COVID-19. It has announced a new date for Annual Security Report and other regulatory disclosures. This new announcement would surely help institutions struggling with reopening. The rising COVID-19 [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":3028,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[272,5,138,140,270],"tags":[145,268,12,46,144],"class_list":["post-3027","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-clery-act","category-education","category-elearning","category-empower","category-title-ix","tag-clery-act","tag-covid-19","tag-elearning","tag-empower","tag-title-ix"],"_links":{"self":[{"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/posts\/3027","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/comments?post=3027"}],"version-history":[{"count":0,"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/posts\/3027\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/media\/3028"}],"wp:attachment":[{"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/media?parent=3027"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/categories?post=3027"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/tags?post=3027"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}