{"id":3051,"date":"2020-08-11T12:14:13","date_gmt":"2020-08-11T12:14:13","guid":{"rendered":"https:\/\/www.empowerelearning.com\/blog\/?p=3051"},"modified":"2024-01-17T11:53:30","modified_gmt":"2024-01-17T06:23:30","slug":"how-to-select-an-lms-for-compliance-training","status":"publish","type":"post","link":"https:\/\/www.empowerelearning.com\/blog\/how-to-select-an-lms-for-compliance-training\/","title":{"rendered":"How to select an LMS for Compliance Training?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Have you used a learning management system before? Or is it the first time that your company would use an <a href=\"https:\/\/www.empowerelearning.com\/compliance-training-lms\/\" target=\"_blank\" rel=\"noopener noreferrer\">LMS for compliance training<\/a>?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Compliance training is one of the <\/span><a href=\"https:\/\/www.empowerelearning.com\/blog\/why-is-compliance-training-so-important\/\"><span style=\"font-weight: 400;\">toughest administrative jobs<\/span><\/a><span style=\"font-weight: 400;\">. Consider the following difficulties that compliance officers face every day.\u00a0\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Train employees about the rules and regulations that apply to their job<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Ensure all employees understand company policies and procedures<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Track the people who haven\u2019t been trained, and take action<\/span><\/li>\n<\/ul>\n<h2><b>Things to remember before choosing an LMS for Compliance Training<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Managing compliance training isn\u2019t about training only. The work includes collecting employee affirmations, filing them and preserving those documents for future use. You may need them even after 5-7 years of the training date. Your company should be able to provide the proof of training to the compliance auditor whenever they ask for the documents.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s the list of tasks performed by a compliance officer &#8211;\u00a0<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Design a compliance training program<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Update the training material when the law changes<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Administer the training program<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Document the proof of training<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Audit the training program, and its documentation<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Learning management system is a platform that would let you take care of the tasks mentioned above. And, it would let you <\/span><a href=\"https:\/\/www.empowerelearning.com\/blog\/compliance-solution-through-learning-management-system\/\"><span style=\"font-weight: 400;\">scale your compliance training program<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<h2>How do I choose a learning management system?<\/h2>\n<p><a href=\"https:\/\/www.empowerelearning.com\/blog\/the-complete-guide-to-learning-management-system-part-2\/\"><span style=\"font-weight: 400;\">Choosing the right LMS<\/span><\/a><span style=\"font-weight: 400;\"> would decide how efficiently you achieve your compliance goals. Five compliance goals that should concern you as a compliance officer are &#8211;\u00a0\u00a0\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Training all employees within time\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Reducing the time spent on tracking training status<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Documenting the proof of training for the entire organization\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Responding to audit queries as early as possible<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Managing the ROI of your compliance program<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Such a feat can only be accomplished with a learning management system that\u2019s customized for your organization.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let us consider the scenario in which your management has approved the budget for a new LMS. You have promised the management that with these changes, you\u2019d improve the compliance score of your organization, and you\u2019d make the training experience more fulfilling for all employees.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, <strong>which LMS should you choose<\/strong>? What factors do you need to consider <strong>when selecting a compliance LMS for your organization<\/strong>?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Unfortunately, most learning management systems fail when used for compliance training.\u00a0<\/span><\/p>\n<h2><b>Why most LMS fail when used for compliance training<\/b><\/h2>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Difficult to use<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Inflexibility in terms of adapting to customer needs<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Inbuilt reports that don\u2019t help with compliance audits\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Failure to aid trainer-trainee interaction\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Awful vendor support\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Lack of Mobile-friendliness<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Horrible return on investment (ROI)<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Another important factor that you need to consider is the end goal of your compliance program. Analyze your requirements. What do you want from you LMS?\u00a0<\/span><\/p>\n<h2><b>Benefits of using an LMS for compliance training<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Here is why most compliance officers opt for a learning management system &#8211;\u00a0<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Administer training to multiple users from your desk.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Administer training to users working across shifts and locations.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Bring all your compliance activities onto a single platform.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Manage training certificates, policy and procedure attestations, and compliance documents using the Internet.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Conduct periodic re-certifications.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Track training status.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Create an audit trail of your compliance program.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">But aren\u2019t these standard features of an LMS?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">True, many learning management systems offer these features. Some offer these features as a part of their standard package. But are these features enough to satisfy your compliance needs?\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As per the <\/span><a href=\"https:\/\/go.brandonhall.com\/LMS_Trends_Research_Summary_2015\" rel=\"nofollow noopener\" target=\"_blank\"><span style=\"font-weight: 400;\">Brandon Hall study<\/span><\/a><span style=\"font-weight: 400;\"> into this matter, nearly <\/span><i><span style=\"font-weight: 400;\">31% of companies<\/span><\/i><span style=\"font-weight: 400;\"> won\u2019t recommend their LMS to their colleagues. Even compliance officers who have just implemented a new solution aren\u2019t sure if it would meet their future needs.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Why are so many companies not satisfied with their learning management system?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The most cited reason is vendor support. Nearly 38% of companies using an LMS want to switch providers because of poor vendor support.\u00a0<\/span><\/p>\n<h2><b>Value of vendor support in compliance training<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">A feature that sets a compliance LMS vendor apart is its willingness to customize their product to meet customer needs. The best LMS vendors would offer LMS customization to you as a part of your package.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You need an LMS that could be customized to work with your existing technology infrastructure.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Should you really invest in software that won\u2019t generate reports as per the criterion defined by your auditors?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If your organization uses location IDs to track employees, then your compliance LMS should also have the option to group employees by location.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Good compliance LMS vendors don\u2019t just sell training software to you. They offer you a complete compliance solution. Their products let you assign and track training, manage policy attestation, create document libraries, and customize your LMS settings.\u00a0<\/span><\/p>\n<h2><b>Ease of use<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Ease-of-use and mobile-friendly are other two factors that you should look for when <a href=\"https:\/\/www.empowerelearning.com\/blog\/how-to-manage-your-compliance-training-easily-and-effectively\/\">choosing an LMS<\/a> for compliance training. Most of your users would be taking their training on mobile phones, so the LMS you choose must be mobile-friendly.\u00a0\u00a0<\/span><\/p>\n<h2><b>Training Catalog<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">The last criterion that you need to consider is the training catalog. The LMS should satisfy the listed criteria in terms of its training catalog \u2013\u00a0<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Does it come equipped with an inbuilt training program<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Can you use the LMS to create your training courses<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Does the LMS support uploading of third-party courses<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Does it allow you to refresh course content\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Is the LMS SCORM compliant\u00a0<\/span><\/li>\n<\/ol>\n<h2><b>In conclusion<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">You consider the factors listed above <strong>when choosing an LMS for compliance training<\/strong>. An LMS that doesn\u2019t satisfy the above factors may fail to meet your future requirements.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your LMS should be equipped to handle complex situations, such as retraining employees after an accident or updating training courses after changes to industry regulations. Emergency government orders could force you to update your policies and procedures mid-year and retrain your employees for the changes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your LMS should be equipped to handle such dynamic situations. Every time such a situation arises, the LMS should have the flexibility to accommodate the changes without interrupting the training programs in progress.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The most important key is vendor support. Unless the LMS offers good and timely vendor support, you may be unable to handle external audits. Compliance audits can be really demanding. Auditors may ask for information that you may not have at hand. They may ask for reports that the LMS may not be able to generate. Only good vendor support can help you at such times.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The role of a compliance LMS isn\u2019t limited to assigning and tracking training; it plays a broader role. It automates your training documentation. And it helps create an audit trail of your training efforts.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What features do you look for in a compliance LMS? What factors do you think are important when choosing an LMS?\u00a0 Please share your views on this topic in the comments below.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Have you used a learning management system before? Or is it the first time that your company would use an LMS for compliance training?\u00a0 Compliance training is one of the toughest administrative jobs. Consider the following difficulties that compliance officers face every day.\u00a0\u00a0 Train employees about the rules and regulations that apply to their job [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":3052,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[4,5,138,140,139],"tags":[97,98,12,46,51],"class_list":["post-3051","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-compliance","category-education","category-elearning","category-empower","category-lms","tag-compliance","tag-compliance-training","tag-elearning","tag-empower","tag-lms"],"_links":{"self":[{"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/posts\/3051","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/comments?post=3051"}],"version-history":[{"count":0,"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/posts\/3051\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/media\/3052"}],"wp:attachment":[{"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/media?parent=3051"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/categories?post=3051"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.empowerelearning.com\/blog\/wp-json\/wp\/v2\/tags?post=3051"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}